Three Ways Businesses Are Using ‘Pay by Link’ to Keep Payments Secure & Simple

In the service industry, taking payment hasn’t always been as simple as tapping a card. Now it is — thanks to Pay by Link, a convenient feature available through Zeller Virtual Terminal.

Service providers often deal with deposits, prepayments, instalments, higher-value transactions, and customers who aren’t present at the time of payment. Traditionally, this meant chasing invoices or making repeated phone calls. Today, technology makes the process much smoother. With Zeller Virtual Terminal, businesses can accept card payments by sending a secure payment link, allowing customers to pay on their own time. It’s simple, secure, and fast — and businesses across industries are adopting it.

Below, we explain three common ways Pay by Link can help your business maintain healthy cash flow while keeping customers happy.

What is Pay by Link?

Pay by Link is a feature on Zeller Virtual Terminal, a web-based tool that lets you process payments without a physical EFTPOS machine.

From your browser, you can generate a secure payment link and send it to your customer. They can then enter their card details at their convenience. Pay by Link is accessible via the Zeller Dashboard: navigate to Virtual Terminal and select one of three options:

• Send Payment Link via Email

• Send Payment Link via SMS

• Copy Link (share via WhatsApp, iMessage, Facebook Messenger, or any platform convenient for your customer)

The link directs customers to a secure payment page. Once the payment is processed, they can download a receipt immediately.

Common Uses of Pay by Link

1. High-value transactions

Whether you’re selling kitchens, cars or wedding dresses: you’ll know how important customer experience is in the transaction process. When a customer is about to hand over a large sum of money, they need to be given the white-glove treatment. Additionally, when your business relies on fewer but higher value transactions, these payments need to be made promptly and securely in order to ensure your cash flow is healthy. For these two reasons, Zeller’s Pay by Link is a great solution.

On the customer side, it offers them convenience and peace of mind knowing that their card details are securely and privately shared, as well as the added benefit of being able to pay with American Express, which, for high-value transactions, is particularly advantageous. While for you as a business owner, it keeps fees low and your business protected. With Zeller Virtual Terminal, the transaction fee (1.75% +25c) can be passed on to the customer through surcharging and your business will also benefit from a dedicated anti-fraud team and 24/7 transaction monitoring. When dealing with high-value transactions where you can’t always verify that the customer is who they say they are, this is especially important to avoid falling victim to credit card fraud.

Deposits, pre-orders, and pre-bookings

No matter what kind of business you run, there’s likely to come a time where you’ll need to take a deposit or secure a service or item for your customer with a pre-order or pre-payment. Restaurants do it for large group bookings, hotels do it to reserve event spaces or to accommodate special catering requests, and retailers do it to guarantee the sale of high-value or custom-made items. In these situations, not only does Pay by Link help get the payment made fast, but it greatly facilitates the reconciliation process.

When you create your unique payment link with Zeller Virtual Terminal, you can enter all the relevant details about the transaction in the notes section, such as the date of pick up, the job number, whether it’s one instalment of many, or the name of the person in charge of the sale. Additionally, if your business has a number of different departments – a hotel might have the office, the pool bar, the corporate space, the rooftop, and the massage room, for example – you can create a different ‘site’ for each, and quickly assign each Pay by Link transaction to the relevant site. When it comes time to reconcile your sales at the end of the month, payments can easily be filtered in Zeller Dashboard by site, date, status (approved, declined or refunded), transaction value, and reference number.

Gift vouchers

Many businesses won’t have a formalised process for selling gift vouchers, and yet it’s important not to deny customers this opportunity if they specifically ask for one. Having the option of generating a payment link is an ultra-simple, quick, and professional way to accept gift voucher payments. Simply generate a payment link with Zeller Virtual Terminal, send it to your customer, and ask them to download a receipt once their payment has been processed. This receipt will contain a unique reference number (RNN). Write the RNN down on a gift certificate or ask your customer to send it to the gift receiver. When the recipient comes to redeem their voucher, your staff will simply have to search the RNN in Zeller to bring up the associated transaction and add a transaction note to indicate that the voucher has been redeemed.