Create free invoice templates.

From managing operations to marketing, accounting and human resources: small business owners wear a lot of hats. Juggling all these tasks, it’s understandable you don’t have a lot of time to spare. Which is why, having a simple, efficient process for managing your finances and sending your invoices is essential to a smooth-running operation. One of the easiest ways to save time is by using invoice templates. Forget Word docs and Excel spreadsheets, there’s a much simpler, quicker way to generate your invoices, and the best part is it’s free. Whether you are a freelancer, a wholesaler, or a tradie, using online invoice templates is a gamechanger for your business.

What is an Invoice Template?

An invoice template is a pre-designed layout that lets you replace default information with specific details relating to the payment and to your business. It has a structured format with fillable text fields where you can enter information such as your business address, company name, ABN, contact details etc. as well as a list of the products or services being paid for. invoice templates are typically customisable, allowing you to add your company logo and to personalise it with colours or styles to suit your brand. There’s a wide variety of free invoice templates available online, but make sure to find one that is designed for the country in which your business operates, for example Australian invoice templates will include Australian dollars and fields to enter GST.

What are the advantages of using an invoice template?

• It saves you time: Creating invoices from scratch is time-consuming. With a pre-designed invoice template, all the necessary sections, such as client details, item descriptions, prices, and payment terms, are already laid out for you. What’s more, the total cost is automatically calculated within the invoice itself, simply enter the quantity of items ordered and their individual prices, and let the template take care of the rest.
• It’s more professional: An invoice is not just a payment request; it is also a reflection of your brand. A well-designed invoice gives your business credibility. With consistent branding elements and a clean layout, your invoice is not only more polished, but will also be more recognisable by your clients — helping you get paid quicker.
• It’s more accurate: Invoicing errors can lead to payment delays and misunderstandings. Using an invoice template will help you maintain accuracy by providing clear sections to ensure you don’t forget any essential details. From item descriptions to quantities and prices, each element is properly labelled, and totals are automatically calculated, reducing the chance of mistakes, and therefore unnecessary back and forth between you and your customer.
• You can customise it: Being able to reflect your brand identity in your online invoices is just another way to set yourself apart from your competitors. Most free Australian invoice templates will allow you to customise various elements including adding a logo, choosing a colour scheme, or adding fields that are relevant to your business. This is just another way you can keep your brand personality consistent across all the channels and platforms that your customers interact with your business.

How do you create an invoice using an online invoice template?

There are plenty of free online invoice templates available online and they are typically very easy to use. But to help you get started, here’s a step-by-step guide:

• Browse template libraries: Begin by searching for reputable websites that offer free invoice templates. Invoice Simple, Canva and Zeller are good places to start. Explore their template libraries to find a design that suits your business style and requirements.

• Select and customise: Once you've found an invoice template that aligns with your brand, click on it to open the template editor. Customise the template by adding your company's logo, contact information, and any other details you want to include. Try and keep the font and colour scheme consistent with your branding.
• Fill in the details: Start by entering your client's information, including their name, address, and contact details. Then, provide a clear description of the products or services rendered, along with the corresponding prices and quantities. Ensure that you include payment terms and any additional notes or instructions for your client.

Zeller is an Australian financial services provider offering smarter alternatives to outdated business banking solutions. Zeller helps businesses of all sizes take EFTPOS payments, make payments and manage their finances in one, streamlined ecosystem. From online invoicing and EFTPOS, to accounts, cards, and managing and reporting on business cash flow, Zeller’s all-in-one financial platform offers everything you’d expect from business bank accounts, but better.