More Ways to Get your Invoices Paid with Zeller and Xero

For many Australian businesses, invoicing is still a time-consuming, manual task – even in 2025. Whether it’s creating Word or Excel templates, chasing late payments, or staying on top of GST and BAS obligations, invoicing can quickly turn into a mess of paperwork and frustration. But the right invoicing software doesn’t just make it easier to send professional invoices. It helps you get paid faster, improves your cash flow, reduces errors, and saves you hours each week. It also gives your customers more convenient ways to pay and makes your business look more polished and trustworthy. This guide compares some of the top invoicing software options for Australian small businesses, freelancers, sole traders and tradies, with a close look at how Zeller stacks up as an all-in-one solution. Use the table below to see how Zeller Invoices stacks up against other popular invoicing tools. Why your Australian business needs invoicing software. Whether you’re a plumber, graphic designer, or running a café, invoicing is at the heart of your business operations. Invoicing isn’t just a box to tick, it's one of the most important touchpoints between you and your customers. Here’s why switching to proper invoicing software is a smart move: Get paid faster : Offer an instant, secure payment option and reduce the back-and-forth Easier for your customers: Save your customers from having to manually transfer funds Look more professional : Send polished, branded invoices in a few clicks Save time : Automate invoice payment reminders, recurring invoices, and more Stay compliant : Automatically handle GST to help you prepare for BAS Track everything : See who’s paid, who hasn’t, and what’s overdue Work on the go : Create and send invoices from your phone or tablet By choosing the right invoicing tool, you'll be giving your cash flow a boost and freeing yourself to focus on growing your business. How to choose the best invoicing software for your Australian business. Not all invoicing tools are made the same. Some are built into broader accounting platforms while others are standalone tools. If you’re shopping around, here are the key features and criteria to consider: Ease of use and interface A clean, intuitive interface on your invoice app is essential, especially if you’re not naturally a numbers person. Look for software that’s genuinely easy to use, whether you’re sending invoices from your desktop, or directly from your smartphone when you’re on the go.  Invoicing features Naturally, you want flexibility and control. Does the software let you invoice on the go? Can you add your logo and colours to your invoices? Apply discounts or GST line items? Track invoice status? Set up recurring or scheduled invoices? Zeller Invoices does all that and more.  Payment acceptance and speed Getting paid quickly matters. Does the software support secure credit card payments? Can customers pay instantly via a secure link? Just as importantly, how quickly do those funds land in your account – within a few business days, or by the next day? With Zeller Invoices, funds settle nightly into your Zeller Business Transaction account. So when your customers pay, you’ll have your funds by the next morning.   Integration and ecosystem Good invoicing software should integrate with your other tools, especially accounting software like Xero. But beyond that, some solutions (like Zeller Invoices) are part of a bigger ecosystem of financial tools that include EFTPOS terminals, transaction accounts, debit cards, reporting, and more. This integrated ecosystem approach can save you time and reduce complexity. Pricing model and value Many platforms advertise a free plan, but keep their features locked behind a paywall. Consider how pricing scales as your business grows, and make sure you’re not paying monthly fees for features you don’t need. Zeller Invoices has no monthly fees, and it’s free to create and send an unlimited number of invoices at no cost to your business. AU tax compliance Running a business in Australia with an annual turnover above $75,000 means GST obligations and BAS reporting. Your invoicing software should make that easier, not harder. Choose a tool (like Zeller) that lets you toggle GST and export records for BAS. Support and local relevance Does the provider offer local support in Australian time zones? Are help documents written with Australian businesses in mind? Are fees listed in AUD? Local understanding can make a big difference. Zeller’s support team is here to support you 24/7 via phone, email, or SMS. Top invoicing software options in Australia (and how Zeller Invoices compares). There’s no shortage of invoicing software out there, but not all are created equal. Here’s a breakdown of some of the top platforms used by Australian businesses. Zeller Invoices Zeller Invoices is built specifically for Australian small businesses. You can create and send unlimited invoices for free, and accept online payments via Zeller’s secure payment gateway. Funds settle nightly into a free Zeller Transaction Account. It also lets you: – Customise invoices with your logo, colours and branding – Send invoices via email or SMS – Track payment status in real time – Automate reminders for late payments – Create and send invoices from your phone – Accept payments online with just a tap from your customer All this without paying any monthly subscription fees, or locking key features behind a paywall. Square Invoices Square’s invoicing tools are tightly integrated with its POS ecosystem. It offers a decent free tier, though many features require paid upgrades. Payments take 1 to 2 business days to settle, and the interface leans retail-first. Xero Invoicing Xero is first and foremost accounting software, but it includes invoicing features as part of its paid plans. It’s strong on reporting and BAS prep, but you’ll need to pay $32+ per month. That’s not ideal if invoicing is all you need, or if you’re just looking to get started with your first online invoicing tool or mobile invoicing app. Invoice2go Invoice2go focuses on mobile-friendly invoicing, particularly for tradies and on-the-go professionals. It offers solid features but quickly gets expensive, with plans starting at $12.99/month and limits on clients and invoices. MYOB and QuickBooks These are traditional accounting platforms with invoicing bolted on. MYOB has decent features, but its UI can feel clunky. QuickBooks is more modern, but comes with monthly fees and isn’t built for mobile-first use. Why Zeller Invoices really stands out. Zeller Invoices is built for the way modern Australian businesses actually work. Mobile-first, tax-compliant, and designed to help you get paid fast. Here’s what sets it apart. It’s free to create and send invoices There are no monthly fees, no invoice send limits, and no hidden costs. You only pay a small fee of 1.7% +25¢ for domestic cards (separate pricing for international cards) when a customer pays using their card. That’s it. No surprises.  It’s made for mobile With Zeller App, you can create, send and manage invoices on the go, in under 30 seconds. Send invoices by email or SMS, track them in real time, and manage everything from your phone. You don’t need to be in the office to run your business. Fast payments = better cash flow Payments made online via Zeller Invoices are processed fast, with funds settling nightly into your Zeller Transaction Account. That’s money you can use sooner, whether you’re paying suppliers or investing back into the business. Built for Australian businesses  From GST toggling to BAS-friendly reporting and local support, Zeller Invoices is designed for Aussie businesses from the ground up. You won’t waste time trying to adapt US-centric software to suit local needs. Easy for your customers Your customers can pay securely online via card or mobile wallet, straight from the invoice. No app or login required. In fact, over 75% of Zeller Invoices are paid in under 24 hours. Integrated with the full Zeller ecosystem Zeller Invoices connects to your Zeller Transaction Account , which can easily also be connected to your Zeller EFTPOS terminal and Zeller Debit Card . Having everything in one place means less admin, fewer systems to juggle, lower costs, and better visibility of your cash flow. Choosing the right software for your business type. Still unsure which software is right for you? Here’s a quick guide to help guide your decision. Tradies : Zeller Invoices makes it super simple to create and send an invoice while still on-site. With no monthly fees and fast payments, it’s a natural fit for businesses on the move. Freelancers : Zeller helps you send professional invoices, manage your cash flow, and stay on top of tax – all from your phone, and all without paying a subscription. You’ll save time and look more professional than with an outdated PDF invoice.  Retailers : Zeller’s integrated ecosystem means you can take payments in person and send invoices when needed, all from the same platform. Everything’s connected. Service providers : If your business relies on recurring invoices, payment tracking, and brand consistency, Zeller gives you the tools to manage it all with ease. It’s simple, efficient, and professional. Growing businesses : Whether you're scaling up or streamlining, Zeller’s free invoicing software works alongside your EFTPOS, accounts, and more, with no extra logins or tools needed. For most Australian small businesses, Zeller Invoices delivers what others promise – a convenient, modern and flexible way to send invoices and get paid faster.  Ready to level up your invoicing? It’s easy to start doing all your invoicing with Zeller.   1. Download Zeller App Get the free Zeller App from the App Store or Google Play . Sign in with your Zeller Account, or create one online in minutes. 2. Set up your invoice template Head to Invoices in the main menu of Zeller App, then tap Settings. From there you can upload your business logo, add details for your receipts, customise colours, and more. 3. Create and send your first invoice Once you’re ready, click the ‘+ Invoice’ button and follow the steps to create and send your first invoice. You'll receive an email and push notification as soon as the invoice is paid. If you're ready to take the hassle out of invoicing and start getting paid faster, it's time to try the best free mobile invoicing app in Australia.

Smarter invoicing software designed for any business. Online invoicing is an essential part of running any type of business, but it can sometimes be a source of stress and frustration. If it’s time to upgrade from sending invoices manually, or if your business is looking to streamline how you track and manage late invoice payments, you’re not alone. What if there was a free, simple-to-use online invoicing software that streamlines invoicing and helps you get paid faster? Introducing Zeller Invoices . With Zeller Invoices, you can create and send professional online invoices in seconds from anywhere. From there, it’s simple to track and manage every invoice from one convenient online dashboard. Whether you're a restaurant owner issuing an invoice for an event deposit; a tradesperson sending invoices to collect payment for work completed; a wholesaler supplying goods to a chain of retail businesses on a recurring basis; or a freelance designer sending invoices to multiple clients  — Zeller Invoices lets you take control of your invoicing from start to finish. Powerful invoicing features Read on to discover how Zeller Invoices works — and what features are under the hood to help save you time, and reduce late payments. Create an online invoice in seconds With Zeller’s online invoicing software, you can create and send as many online invoices as you like for free. You can start the invoice creation process in your Zeller Account in the “ Invoices” tab of the menu bar — you’ll be guided through a step-by-step creation of your first invoice, from attaching a contact (a customer, business or supplier) to your invoice from Zeller Contact Directory , through to adding items and the requisite price, adding a due date, and then hitting send. You can even choose to schedule a specific date in the future for your Zeller Invoices to be sent. If you need to make changes to an invoice, you can easily edit, duplicate or cancel the invoice if required. You can even check a PDF preview of your Zeller Invoices to see how they will look to the recipient before you send them. For detailed steps on creating and sending a Zeller Invoice, follow this guide in the Zeller Support Centre. Accept invoice payments online Every Zeller Invoice can be paid online via Zeller’s secure online payment gateway. Customers can select to pay the invoice online via Visa, Mastercard, American Express or JCB for one low, flat rate . There are no monthly subscription fees to use Zeller Invoices either — you’re only charged if a customer selects to pay their invoice online using Zeller’s online payment gateway. Invoices that are paid online will be settled to your linked Zeller Transaction Account nightly or the next business day to third-party bank accounts. For business owners who don’t have a physical location — such as a freelancer or mobile service provider —online payments are an easier way to ensure you’re getting paid faster, without having to meet in person or chase up cash payments or direct deposits. Streamline invoice creation with item management When creating an invoice with Zeller, you can choose to add one-off line items for goods or services sold. Alternatively, you can create a list of goods or services you sell frequently in your new item management service. Saved items can then be quickly added to future invoices sent. Within item management, you can choose to customise GST preferences or apply discounts for a percentage or dollar amount by item, that reflect your business’ pricing and individual scenarios with different customers. Item management is particularly handy for businesses that regularly sell the same products or services, such as an accountant offering a standard consultation fee, or a wholesaler with a standard purchase price on goods sold to retailers. By saving each item in your item management library, future invoice creation will be much faster. Automate reminders to prompt payment With data from Accenture and Xero estimating a $1.1 billion cost to Australian small businesses as a result of invoice payment delays, it’s essential that business owners are enlisting the right online invoicing software that reduces the impact of late payments on their business. Zeller Invoices enables you to schedule automated reminders to be sent to invoice recipients before, on, and after the invoice due date. A gentle reminder to your customer that payment is due will drive urgency towards payments, combined with the ability to automate reminders which also minimises impact on your busy schedule. You can also choose to send your own manual reminders, or edit reminders for a specific invoice or contact, in just a few clicks, too. Track payment status When you’re busy focusing on running and growing your business, it’s easy to forget the payment status of every invoice sent. Zeller Invoices makes tracking invoice status easier with a built-in activity timeline and next-action prompts. Your invoice activity timeline provides you with a chronological list of all the actions taken on an invoice, including creation, send and payment dates. At a glance, this log shows you detailed information about each action, such as the date and time, which employee performed the action and any added notes or comments — giving you complete visibility over the actions taken to get the invoice paid. With the next action prompts embedded within the activity timeline, you can quickly take action on an invoice; such as sending a reminder or marking it as paid in the event your client made payment outside of Zeller’s online payment gateway. Personalise your invoices Looking professional is paramount for any growing business — and that’s just as important when you’re invoicing, too. With Zeller Invoices, you can add your business logo to your PDF invoice, online payment page, and payment receipt. Adding your logo ensures that your business looks professional, and will make a strong and positive brand impression on your customers. With more invoice customisation coming soon to Zeller Invoices, you’ll always feel confident knowing your business is putting its best foot forward. See all of your business finances in one place with Zeller With the introduction of Zeller Invoices, businesses can now pick and choose from a range of different financial products to suit their business needs. By using the Zeller ecosystem to manage everything from EFTPOS and invoicing, to accounts and cards, you'll soon see a complete, 360-degree view of your cash flow from your Zeller Dashboard. By utilising Zeller Contact Directory to assign invoices, payments and transactions to customers and suppliers you regularly do business with you’ll also gain a stronger understanding of where you’re spending, and who with — to help you do everything from negotiating more favourable payment terms to identifying your best customers. By combining all of your financial solutions within your Zeller Account, you’ll get a better grasp on your business finances as well as be able to make more informed business decisions. Get started with Zeller Invoices today If you’re new to Zeller, sign up for your free Zeller Account online today to access Zeller Invoices. It’s free to sign up for and can be done online in minutes. There are no monthly subscription fees to use Zeller Invoices, either. If you already have an existing Zeller Account, Zeller Invoices is now available for you to try in your Zeller Dashboard. Log in today to send your first invoice. You can also check out Free Invoice Generator if you want to find